Events

Events are the core of Playout — each one represents a live broadcast.

Viewing Events

The Events page is your landing page after selecting a tenant. It offers two views:

List View

The default view shows your events as a chronological list. Events are grouped and color-coded by status.

Calendar View

Switch to calendar view using the toggle at the top of the page. This shows your events on a monthly calendar.

Creating an Event

Click the Create event button in the top-right corner to open the event creation dialog.

Fill in the following fields:

Field	Description
Event name	A descriptive name for the event
Date	The date and time of the event
Responsible	The person responsible for this event
Template	An event template to apply (optional) — sets up screens and other shared settings (see Event Templates)
Production unit	Which production unit to use for streaming

Click Create to add the event. It will appear in your event list.

Event Dashboard

Click an event to open it. You land on the Dashboard, which shows the event's current status and provides controls.

Event Templates

An event template is a reusable starting point for the settings your events tend to share. Instead of re-entering the same configuration for every event, you save it once as a template and apply it with a click.

INFO

Templates were called presets until v2.5. Some menus still say preset; they are the same thing.

A template can bundle each of the following. It carries only the ones switched on in Settings → Presets; the rest are left untouched on the event.

Setting	What it covers
Screens	The full screen-output layout (see Graphics & Overlays → Screens)
Look	The styling look the event's overlays use, which also supplies its accent colour
Broadcasted	Whether the event is broadcast
Location	The event's location
Streaming access rules	Who is allowed to watch the stream (see Streaming → Access rules)
Auto-archive	The automatic archiving policy
Streaming description	The shared description shown to viewers

The streaming title is intentionally left out — it's specific to each event and defaults to the event name. So is the colour: an event takes its accent from the look the template carries, and can override it individually from Edit event.

TIP

A template stamps: applying it copies these values onto the event, and editing the template afterwards does not change events already created from it. A lookpoints: an event stores which look it uses, so editing that look restyles every event using it, live and including one on air.

Templates are managed from the Screens page of an event, using the template menu:

• Save as a new template — Captures the current event's screens and shared settings as a new, named template.
• Apply a template — Overwrites this event's screens and shared settings with the template's values.
• Save changes to «name» — Updates the selected template to match the event's current screens and settings.
• Delete a template — Removes a template you no longer need.

The menu shows a modified indicator when the event has drifted from the template it came from, so you can tell at a glance whether the two are still in sync. The event dashboard names the template the event came from, and repeats that indicator.

To see what a template carries — and to change its shared settings, rename it or delete it without opening an event — use Settings → Presets. Each shared setting is shown as carried or not: a setting the template does not carry is left untouched on the event when the template is applied.

WARNING

Applying a template overwrites every shared setting the template carries — look, location, broadcasted state, and streaming configuration — not just its screens. Use it to reset an event to a known starting point, not to tweak a single setting. A setting the template does not carry is left untouched; Settings → Presets shows which is which.

TIP

You can also choose a template when creating an event. The template is applied as the event is created, giving you a fully configured event from the start. The template controls are hidden once an event is archived.

Event Status

Each event has one of the following statuses:

Status	Meaning
Active	Created but not yet live
Live	Currently broadcasting
Recording	Being recorded
Replay	Available for replay
Archived	Stored for later reference

Starting an Event

Click the green Start button to take the event live. This sets the event as the current active event for your tenant and enables all overlay controls.

Ending an Event

Click the red End button to take the event off air. A confirmation dialog will appear — confirm to end the broadcast. You can restart the event afterwards if needed.

Archiving an Event

When an event is no longer needed, click Archive to move it out of the active list. Archived events can still be viewed but won't clutter your main event list.

WARNING

If your event has a replay/VOD attached, archiving will also archive the VOD asset.

Restoring an Event

Archived events can be brought back by clicking Restore on the dashboard.

Deleting an Event

Click Delete on an archived event to permanently remove it and all associated data. This action cannot be undone.

DANGER

Deleting an event permanently removes all data, including program elements, audit logs, and streaming records.

Audit Log

The Audit tab (accessible from the sidebar when an event is open) shows a history of actions taken during the event. Each entry records who did it, what action they took, on what subject, and when.

Reading the timeline

Entries are grouped by day — Today, Yesterday, then the date — newest first, with the number of actions that day at the right of each heading. Each row shows:

• A coloured dot for the kind of action: green when something was shown, enabled or sent live, grey when it was hidden, disabled or paused, red for destructive actions such as clearing the playlist.
• The operator's name, shown once for a run of consecutive actions by the same person.
• The action and its target (the person, song, verse or playlist item).
• The time, to the second.

When the same person repeats the same action on the same target several times in a row — re-showing a lower third, say — the rows collapse into one with a ×N badge. Click the badge to see each individual time.

Finding an action

Type in the search box to filter by person, action or target. Words can be in any order, so johan psalm finds every verse Johan pushed from the Psalms. When the log holds more than one kind of action, chips next to the search box narrow it to On air, Off air or Deletions.

What is recorded

The audit log captures broadcast-state changes — anything that affects what the audience sees. Routine navigation (advancing verses, scrolling through the catalog) is not recorded.

Action	Logged when…
Showed lowerthird for	A person, song, or Bible verse is sent to screen as a lower third
Hid lowerthird	A lower third is dismissed from screen
Showed info lowerthird / Hid info lowerthird	A custom info banner is shown or hidden
Pushed verse / Hid verse	A Bible verse overlay is shown or hidden
Enabled bible blackout / Disabled bible blackout	The Bible blackout toggle is flipped
Showed program banner / Hid program banner	The playlist banner overlay is toggled on or off
Went live with queue element / Stopped queue element	A playlist item is made live or stopped
Enabled song blackout / Disabled song blackout	The song blackout toggle is flipped
Cleared the playlist	Every item is removed from the playlist

TIP

Automatic hides (such as a lower third disappearing on its own after its configured duration) are not audited — only operator actions are. The audit log is intended to answer "who put this on screen" rather than "what is currently on screen."

What's Next?

• Graphics & Overlays — Control what your audience sees on screen
• Streaming — Monitor and manage the live stream